Privacy Policies

Brasenose College Alumni, Donors and Friends Privacy Notice (v1.2)

A summary of what this notice explains

Brasenose College is committed to protecting the privacy and security of personal data.

This notice explains what personal data Brasenose College holds about alumni, donors and supporters (“you”), how we use it internally, how we share it, how long we keep it and what your legal rights are in relation to it.

For the parts of your personal data that you supply to us to us, this notice also explains the basis on which you are required or requested to provide the information. For the parts of your personal data that we generate about you, or that we receive from others, it explains the source of the data.  There are some instances where we process your personal data on the basis of your consent. This notice sets out the categories and purposes of data where your consent is needed.  You can access the full version of our Brasenose College Alumni, Donors and Friends Privacy Notice at:  https://www.bnc.ox.ac.uk/privacypolicies 

Brasenose College has also published separate notices, which are applicable to other groups and activities. Those notices may also apply to you, depending on your circumstances, and it is important that you read this privacy notice together with other applicable privacy notices:  

1.     current students

2.     current staff, office holders and senior members

3.     archives (which explains what data we hold in our archive)

4.     security, maintenance and health and safety (including how we use CCTV)

5.     website and cookies (including how we monitor use of our website) 

You can access these and past versions of our privacy notices at:  https://www.bnc.ox.ac.uk/privacypolicies

If you have any queries about the content of the Privacy Notice, or about GDPR in general, please contact the College’s Data Protection Officer by email at data.protection@bnc.ox.ac.uk.

Web Site Privacy Policy

We have created this statement to demonstrate our firm commitment to your privacy. We do not collect personally identifying information about you when you visit our site, unless you choose to provide such information to us. Providing such information is strictly voluntary. This policy is your guide to how we will handle information we learn about you from your visit to our Web site. You can access our Website and Cookies Policy at: https://www.bnc.ox.ac.uk/cookie-policy

 Online Profile Updates

    • If you complete the profile update form and share your personally identifying information, this information will only be used to provide you with more targeted content. We may use your contact information to send further information about Brasenose College or to contact you when necessary. You may always opt-out of receiving future mailings; see the "Opt Out" section below.

Reading or Downloading

    • We collect and store only the following information about you: the name of the domain from which you access the Internet (for example, aol.com, if you are connecting from an America Online account), the date and time you access our site, and the Internet address of the website from which you linked to our site.

    • We use the information we collect to measure the number of visitors to the different sections of our site, and to help us make our site more useful to visitors.

    Sending us an Email

    • You also may decide to send us personally identifying information, for example, in an electronic mail message containing a question or comment, or by filling out a web form that provides us this information. We use personally identifying information from email primarily to respond to your requests. We may forward your email to other employees who are better able to answer your questions. We may also use your email to contact you in the future about our programs that may be of interest.

    • If you sign up for one of our email lists, we will only send you the kinds of information you have requested. We will not share your name or email address with any outside parties.

Opt-Out or Change Your Contact Information

    • Our site provides users the opportunity to opt-out of receiving communications from us through a special online form. You may choose to receive only specific communications or none at all. You may also update your contact information previously provided to us through another online form. You cannot remove yourself from our database, but you can prevent unwanted communication.

Questions about our policies

If you have any questions about this privacy statement, the practices of this site, or your dealings with this Web site, you can contact us at: development.office@bnc.ox.ac.uk

Accessibility

This website is designed to be accessible to visitors with disabilities. We welcome your comments. If you have suggestions on how to make the site more accessible, please send an email to development.office@bnc.ox.ac.uk

Use of Links

Creating a text link from your website to ours does not require permission. If you have a link you would like us to consider adding to our website, please send an email to development.office@bnc.ox.ac.uk with the subject "Link request."

Use of Text and Images

If you would like to publish information that you find on our website, please send your request to development.office@bnc.ox.ac.uk. Where text or images are posted on our site with the permission of the original copyright holder, a copyright statement appears at the bottom of the page.

One-off SMS donations

The King’s Hall and College of Brasenose in Oxford (hereinafter referred to as ‘Brasenose’ or ‘the College’) has employed the services of Buffalo Fundraising Consultants Ltd, 2B, Lewins Mead, Avon, Bristol BS1 2NT (hereinafter ‘Buffalo’) to enable its supporters to make philanthropic gifts via SMS/text message. The College will receive 100% of all donations received via this method.

To donate £10 to Brasenose, just text ‘BNC’ followed by your full name and matriculation year to 70660. (e.g. ‘BNC John Smith 1992’)

Terms and conditions

    • Your donation will be charged on your phone bill at £10 plus one message at your standard network rate.

    • The platform will no longer be able to receive donations after the end of June 2018.

    • Any message sent after the closing date shown above will not be accepted. You won’t be charged the donation amount but you may still be charged at your standard network message rate.

    • If you use the incorrect keyword in your message, you may still be charged your standard network message charge. You won't be charged the donation amount.

    • The text donation service is only available for UK mobile phone numbers. You cannot donate from the Republic of Ireland, Channel Islands or Isle of Man.

    • If you donate using this service from a UK mobile abroad, you may incur additional network charges.

    • You must obtain the bill payer’s permission.

    • You must be 16 years old or above to make a donation.

    • The College does not accept any responsibility for any problem with any telephone, network or otherwise which may result in any message being delayed or not properly received.

    • There is no limit on the number of times you may make a text donation to Brasenose.

    • Your donation may be eligible for Gift Aid. We will contact you by email or post if this is the case with a link to our Gift Aid declaration.

Unsubscribe

If you make a donation via SMS, you will receive a reply message with an option to opt-out of further text messaging from Brasenose College. This message is sent automatically but may take up to 24 hours to arrive. Please call +44 (0)1865 287273 if you have not received your reply within this timeframe so that it can be investigated.

By giving via SMS message, you agree that we may contact you in the future by SMS, telephone call, direct mail or email to discuss the College’s fundraising aims. To opt out of any method of fundraising or contact with Brasenose College, please call +44 (0)1865 287275 (standard call charges apply) or email development.office@bnc.ox.ac.uk.

If you have any other questions or concerns about your donation or the extent or fact of the data that Brasenose holds on you, please contact the Development Office on development.office@bnc.ox.ac.uk or +44(0) 1865 287275.

Our office hours are 9am - 5pm GMT.